👥 Membership & Roles in Study Rooms

Every person in a Study Room is assigned exactly one role. The role determines what they can do inside the room — from full administrative control down to basic read-and-chat participation.

Owners and Moderators can manage member roles from the Settings → Members page in any Study Room.

Changing a member's role

1. Go to your Study Room and click Settings in the top navigation.
2. Select Members from the settings sidebar.
3. Find the member you want to change. Use the search bar if needed.
4. Click the role dropdown next to their name and select the new role: Member, Contributor, or Moderator.

Removing a member

1. On the same Members page, find the member you want to remove.
2. Click the Remove button next to their name.
3. Confirm the removal in the dialog that appears.

Removed members lose access to the room immediately. Their previous posts and messages remain visible to other members.

There are three ways to bring people into your Study Room, each suited for different situations.

A Contributor Invite Link is a special invitation that grants the Contributorrole immediately upon joining — bypassing the Member role entirely. It's separate from the standard invite code.

When to use it

• Bringing in co-authors or research partners who need to add content right away
• Onboarding team members who will actively contribute documents and posts
• Inviting trusted community members who should skip the moderation queue

How it works

1. Go to Settings → Members and scroll to the Contributor Invite Link section.
2. Click Generate Contributor Link to create a unique URL.
3. Share the link with people you want to join as Contributors.
4. You can Disable the link at any time to stop new Contributor joins, or Regenerate to create a new link (invalidating the old one).

For private or invite-only rooms, users who discover the room can submit a Join Request. This is a message asking the room Owner or Moderators to let them in.

How Join Requests work

1. A user finds your room (if it's visible) and clicks Request to Join.
2. They can optionally write a message explaining why they want to join.
3. The request appears in Settings → Members → Join Requests.
4. Owners and Moderators can Approve or Reject each request.
5. Approved users are added as Members immediately. Rejected users are notified and can re-apply later.

Owners can set a maximum member count for any room. This is useful for keeping rooms intimate, managing costs, or enforcing capacity for events and workshops.

Setting a member limit

1. Go to Settings → Members.
2. Scroll to the Member Limit section.
3. Enter a number (e.g., 50) or leave blank for unlimited.
4. Click Save Member Limit.

When the room reaches capacity, new members cannot join — even with an invite code — until the limit is increased or existing members leave. A warning banner appears on the Members page when the room is at capacity.

Owners and Moderators have moderation tools to manage disruptive behaviour. There are two levels of restriction:

All moderation actions — bans, unbans, mutes, unmutes, promotions, demotions, and message deletions — are recorded in the Moderation Log, visible to Owners and Moderators from the Settings page.

Any member can leave a Study Room at any time. Here's what happens:

How to leave

1. Go to the room and open Settings.
2. Scroll to the bottom and click Leave Room.
3. Confirm your decision in the dialog.

What happens when you leave

• You lose access to the room and its content immediately.
• The room is removed from your Room Connections map.
• Your previous posts and messages remain visible to other members.
• You can rejoin later if the room is public or you receive a new invitation.

Every member can customize which notifications they receive from each room they belong to. These preferences are set per room — you can have different settings for your book club than for your project team.

You can also mute email notifications for a specific room by toggling Email Notificationsoff in your per-room preferences. Muted rooms won't contribute to your Homeroom unread badge count.

All membership management happens from the Settings → Memberspage inside any Study Room. Here's how to get there:

1. Open any Study Room you own or moderate.
2. Click the Settingslink in the room's navigation bar.
3. In the Settings sidebar, click Members.

From this page you can view all members, search by name, change roles, manage invitations and join requests, set member limits, and handle contributor links.