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👥 Groups

A Group is one study room (the hub) that owns other study rooms (the subrooms) — one roster, one front page, and flexible billing.

My Groups →
💡

What is a Group?

A Group is a study room that owns other study rooms. The top room is the hub— it holds the group's name, its front page (news and posts), its roster of members, and whether the group is public or private. The rooms inside are the subrooms — a department, a project, a class.

🏠 The hub roomis the group's home — everyone you add to the group is a member of the hub.

📚 Subrooms are separate study rooms with their own membership, chat, and bookshelf. You choose who goes in each one.

🌐 A subroom can be public — so outsiders (family, suppliers, fans) can join that one room without joining the whole group.

ℹ️Your Home Room is your personal space and is always private. A Group is a shared organisation you own and run with other people.
🏭

The scenario: Acme Picnic Co.

We'll follow one realistic build, end to end. Acme Picnic Co.is a small employer — about a dozen staff. You're setting up their Group with:

👥 Acme HQ ← the group (hub)

├─ 📋 Staff ← everyone

├─ 🛠️ Tech ← the IT team

├─ 🧺 Picnic Planning ← a few employees

└─ 🎉 Annual Picnic ← PUBLIC — family, suppliers, staff

Along the way we'll cover the part people get wrong most often: adding someone to the group is not the same as adding them to a subroom.We'll do both, deliberately.

✨

Step 1 — Create the group

1

Open My Groups

From your Home Room, click the 👥 My Groups tab, or go to /homeroom/groups.
2

Click Create Group

Press the Create Group button.
3

Name it

Enter Acme HQ. This becomes the group's name and its web address.
4

You are the Owner

Click Create Group. The group is created private (only members can see it), and you are its Owner.
📚

Step 2 — Create and add the subrooms

Subrooms are ordinary study rooms first. Create each one with the normal Create Room flow (see the Study Rooms tutorial), then pull them into the group:

1

Create three rooms

Create Staff, Tech, and Picnic Planning. For now make them private — you'll open one up later.
2

Open the group's Rooms tab

Back in Acme HQ, click the Rooms tab.
3

Add each room

In Add a study room, pick Staff and press Add room. Repeat for Tech and Picnic Planning.
ℹ️A study room belongs to one group at a time. The list only shows rooms you own that aren't already in a group.
👥

Step 3 — Add people to the group

1

Open the Members tab

In Acme HQ, click the Members tab.
2

Invite by email

Enter an employee's email and pick a role:

🛠️ Admin

Can add rooms, invite/remove members, and rename the group.

👤 Member

Can see the group and join the rooms you put them in.

3

Add everyone

Invite all twelve staff as Member, and one trusted deputy as Admin. (You stay the sole Owner — the person who pays and has final say.)
⚠️Adding someone here makes them a member of the hub only. It does notput them in any subroom. That's the next step.
🔑

Step 4 — Add members to specific subrooms

This is the step that trips people up. The group roster and a subroom's members are two separate lists. Adding Maria to the group does not give her access to Tech or Picnic Planning — you place her in each room she needs.

1

Open the subroom

From the group's Rooms tab, click into the room — e.g. Tech. You'll land in that study room.
2

Use the room's own invite

Open the room's Members / Invite and add the people who belong there. For Tech, add the IT team; for Staff, add everyone; for Picnic Planning, add just the three or four employees organising the picnic.
3

Repeat per room

Do this for each subroom. A person can be in as many or as few subrooms as you choose — that's how a project room stays small even though the whole company is in the group.
💡Think of it as: the group is the address book; each subroom is a guest list.You add everyone to the address book once, then decide who's on each guest list.
💡Shortcut for "everyone" rooms. On the group's Rooms tab you can mark a subroom Required — then anyone added to the group is placed in it automatically. Use it for Staff, and hand-place people only in the few rooms that aren't for everyone.
🌐

Step 5 — Open the picnic to family and suppliers

The company wants one room that outsiders can join — so families and suppliers can see the picnic plans, ask questions in chat, and RSVP —without being members of the group itself. That's a public subroom.

1

Create a public room

Create a study room called Annual Picnic and set it to Public (not invite-only). This is where the picnic plans, menu, map, and photos live.
2

Add it to the group

In Acme HQ → Rooms, add Annual Picnic just like the others. It's now part of the group— it shows up in the group's room list.
3

Share the public link

Copy the room's link and send it to employees' families and suppliers. They join the room directly — no group membership needed — and can read the plans, chat, and RSVP.
4

Keep the planning private

The Picnic Planning room stays private to its few employees, so the budget and to-do list are hidden from guests — only the finished Annual Picnic page is public.
ℹ️Public ≠ open to edit. Visitors can join and chat, but the room's settings decide who can post, add works, or moderate.
🎛️

The owner's controls

As the group's Owner, three settings on the Overview shape how the group joins and pays:

🌐 Visibility

Public, private, or invite-only — who can find and join the group.

💳 Billing policy

Who pays for AI usage: member-paid, postpaid (the group pays monthly), or an owner pool you top up with a card.

💵 Membership

Charge a monthly fee to join — a club's dues or a school's tuition. Members pay at the door via Manage →.

🎯

Recap — the mental model

🏠 Hub

The group itself — name, front page, roster, public/private.

📚 Subrooms

Separate rooms with their own members, chat, and bookshelf.

👥 Roster vs. guest list

Add to the group once; add to each subroom as needed.

🌐 Public rooms

A subroom can be public so outsiders join just that room.

🚀

Ready to start?

✨

Create your first Group

Set up a space for your team, club, or family in under a minute.

👥

View My Groups

See every group you belong to and jump back into any of them.

📚

Learn about Study Rooms

Understand the rooms that live inside your group — and how to make one public.